The Ultimate Guide to Choosing a Table and Chair Rental for Your Event: 6 Tips and Tricks from the Experts

Are you in the midst of event planning, and overwhelmed by the task of selecting the perfect table and chair rental combination? Are trying to prepare for the impending wedding season ahead? Fear not! Our guide is here to assist you every step of the way. While we understand the importance of choosing the appropriate tablecloth for your event, one of the main points was to pick the right table and chair rental for it. In this one, we’ll do just that! We’ll share expert tips and strategies to ensure that your table and chair rental not only meet your functional needs but also help set the mood and overall vibe of your event.

Round rental tables with gold and white rental chairs and flatware.
Tables and chairs need to match not on only in color but also in style.

1. Assess Your Event Space

A beautifully decorated venue interior for a wedding.
Event Venue

Before diving into table and chair rental selection, take a moment to evaluate your event space thoroughly. Factors such as venue size, layout, and potential obstacles will dictate the quantity and dimensions of tables and chairs required to accommodate your guests comfortably. Additionally, it is also good practice to take the venue’s safety measures into consideration when planning. This will help us avoid any hiccups in the organization process by knowing exactly how many people are allowed in the space, and to prevent any accidents by setting misplaced rental tables.

2. Choose your Desired Style

Wedding decor in restaurant with silverware, glassware, chairs and tables.

The style of your tables and chairs can significantly influence the atmosphere of your event. Whether you’re aiming for a more modern setup or an elegant event, opt for furniture that compliments your theme and decor seamlessly. Consider creative combinations to add a personalized touch to your event setup, and create a moodboard so you can provide further insight into your vision for the event.

3. Prioritize Guest Comfort Through Chairs

A rental chair in gold and white set in a wedding hall.
Rental Chiavari Chairs

Beyond aesthetics, prioritize the comfort of your guests when selecting table and chair rentals. Go for chairs with padded seats and supportive backs to ensure that your guests can relax and enjoy themselves throughout the event, especially if it will continue through the night. Consider supplementary items such as cushions or chair covers to enhance comfort and elegance further.

4. Space Optimization for Table and Chair Rentals

Wedding venue with rental tables and rental chairs set - up for the event.
Table Set-Up in Venue

 If space is limited, opt for space-saving furniture options such as cocktail tables or folding chairs. These versatile pieces are perfect for events with a mix of seated and standing guests. Additionally, leverage modular furniture arrangements to maximize space efficiency and create dynamic seating layouts.

5. Spill and Weather-Resistant Materials

Wine spilled on rental linen.
Wine Spill on Linen

For outdoor events, take into consideration the local weather conditions by selecting the appropriate tables and chairs materials. Plastic or resin can withstand rain, wind, and sun exposure without compromising comfort or style, and they come at an affordable price point.

6. Streamlined Logistics

Rental contract being signed by both parties.
Rental Contract Signing

Coordinate closely with your rental provider (Hey, that’s us!) to ensure smooth delivery, setup, and pickup of any rentals, such as tables and chairs. Provide detailed instructions regarding furniture placement and layout to streamline the setup process on the day of the event, and to avoid any potential delays that could alter its schedule.

Choosing the right table and chair rentals for your event is essential for creating a memorable and enjoyable experience for your guests. By following these expert tips and tricks, you’ll be set to select furniture that not only meets your functional needs but also enhances the ambiance and aesthetics of your event. With careful planning and attention to detail, your tables and chairs will set the stage for an unforgettable celebration!

For all your party supplies and rental needs, AAA Party Rentals is here to help you bring your dream event to life! 

Contact us today to get started with your planning, and select the perfect items from our extensive selection of tables, chairs, and event accessories!