Chair and Table Rentals: 6 Tips and Tricks from the Experts
Are you in the midst of event planning, and overwhelmed by the task of selecting the perfect chair and table rentals combination? Are trying to prepare for the impending wedding season ahead? Fear not! Our guide is here to assist you every step of the way. While we understand the importance of choosing the appropriate tablecloth for your event, one of the main points was to pick the right chair and table rentals for it. In this post, we’ll share expert tips and strategies to ensure that your table and chair rental not only meet your functional needs but also help set the mood and overall vibe of your event.
Chair and Table Rentals
1. Assess Your Event Space
Before diving into table and chair rental selection, take a moment to evaluate your event space thoroughly. Factors such as venue size, layout, and potential obstacles will dictate the quantity and dimensions of tables and chairs required to accommodate your guests comfortably. Additionally, it is also good practice to take the venue’s safety measures into consideration when planning. This will help us avoid any hiccups in the organization process by knowing exactly how many people are allowed in the space, and to prevent any accidents by setting misplaced rental tables.
TIP: To make this process even easier for you, it is important to finish your guest and request RSVPs as soon as possible, that way you’ll have a better idea of what type of venue you should go for, and the number of chairs, tables, and other party essentials you will need for your event.
2. Chair and Table Rentals In Your Desired Style
The style of your tables and chairs can significantly influence the atmosphere of your event. Whether you’re aiming for a more modern setup or an elegant event, opt for furniture that compliments your theme and decor. Consider creative combinations to add a personalized touch to your event setup, and create a moodboard so you can provide further insight into your vision for the event.
3. Prioritize Guest Comfort Through Chairs
Beyond aesthetics, prioritize the comfort of your guests when selecting table and chair rentals. Go for chairs with padded seats and supportive backs to ensure that your guests can relax and enjoy themselves throughout the event, especially if it will continue through the night. Consider supplementary items such as cushions or chair covers to enhance comfort and elegance further.
Furthermore, make sure to go for an option that works well not just in theory, but also in practice, when you choose a theme or atmosphere for your event. For example, a modern, picnic-style wedding reception sounds nice in theory, but if you’re requesting you guests to wear formal attire, this could be uncomfortable for them, espcially those wearing dresses and clothes with light colors that could potentially get damaged with grass or dirt stains.
4. Space Optimization for Table and Chair Rentals
If space is limited, opt for space-saving furniture options such as cocktail tables or folding chairs. These versatile pieces are perfect for events with a mix of seated and standing guests. However, if you’re going for an event that will take place over several hours, an option that will allow everyone to sit down is to pick longer rectangular and conference tables and place them parallel to each other. This way you’ll make the most of the venue space, and your guests will have the chance to stand up or sit down as needed.
Another option is to set up a tent next to your venue to extend it and allow more space for guests to move around, as well as set up place more chairs and tables. This is a good option if you want to include a dance floor, or if you have limited venue options and require one to host more guests that it can actually fit. Check out our tent rentals to have a better idea of which ones would work for you in this scenario.
5. Spill and Weather-Resistant Materials
For outdoor events, take into consideration the local weather conditions by selecting the appropriate tables and chairs materials. Plastic or resin can withstand rain, wind, and sun exposure without compromising comfort or style, and they come at an affordable price point.
Likewise, using polyester linens is a cost-effective option, as it is highly resistant to spills and stains, and its affordability allows you to include tablecloths, tablerunners, napkins and more in your quote or budget.
6. Streamlined Logistics For Rentals
Coordinate closely with your rental provider (Hey, that’s us!) to ensure smooth delivery, setup, and pickup of any rentals, specially of bigger items, such as chair and table rentals. Provide detailed instructions regarding furniture placement and layout to streamline the setup process on the day of the event, and to avoid any potential delays that could alter its schedule.
Final Thoughts
Choosing the right chair and table rentals for your event is essential for creating a memorable and enjoyable experience for your guests. By following these expert tips and tricks, you’ll be set to select furniture that not only meets your functional needs but also enhances the ambiance and aesthetics of your event. With careful planning and attention to detail, your tables and chairs will set the stage for an unforgettable celebration!
For all your party rental and supplies needs, AAA Party Rentals is here to help you bring your dream event to life!
Contact us today to get started with your planning, and select the perfect items from our extensive selection of tables, chairs, and event accessories.