Party Rentals to the Rescue: How to Plan the Perfect BBQ this Summer

Planning a nice BBQ can be a fun and rewarding experience, especially when you have the right tools and equipment. Whether you’re hosting a casual family get-together, or a large community event, using party rentals can help you create a memorable and stress-free occasion. Here’s a step-by-step guide to planning the ultimate BBQ using party rentals.

Choose the Right Location

Group of happy friends having beer and barbecue party with party rentals set up at sunny day. Resting together outdoor in a forest glade or backyard. Celebrating and relaxing, laughting. Summer lifestyle, friendship concept.

The first step in planning a BBQ is selecting a suitable location. Your backyard is an obvious choice, but you might also consider a local park or beach if you’re expecting a larger crowd so you can fit your party rentals comfortably.

Party Rentals Tip: If you’re hosting at a park or beach, make sure to get the proper permits should there be any. This way you’ll avoid any fines and the cancellation of your event. If you’re in Baltimore, you can find more information on park permits here.

Create a Guest List

Woman writing a guest list on a piece of paper.

Knowing how many people you’re expecting will help you determine how much food to prepare and what equipment to rent. Make sure to send out invitations well in advance and ask for RSVPs to get an accurate headcount.

Party Rentals Tip: Rent enough tables and chairs to accommodate all your guests comfortably, plus a couple more just in case. Consider options like rectangular tables for a more rustic feel or round/square ones for a more intimate feel.

Plan Your Menu

BBQ foods place on wooden cutting board.

A successful BBQ menu typically includes a variety of grilled meats, sides, and beverages. Think burgers, hot dogs, ribs, and chicken, along with sides like coleslaw, potato salad, and corn on the cob. Make sure to have the sides that need to be refrigerated ready the night before, and store them in airtight containers. If you’re unsure about which  foods need constant refrigeration, you can use this guide for reference.

Party Rentals Tip: Renting a large grill or multiple grills can help you cook all the food efficiently. Don’t forget to rent coolers to keep your drinks cold and chafing dishes to keep the food warm.

Arrange for Shelter and Shade

Tent rentals and party rentals set up on an open space, on grass.

Outdoor BBQs are subject to weather conditions, so it’s essential to plan for shelter and shade. Tents, canopies, and umbrellas can protect your guests from the sun or unexpected rain.

Party Rentals Tip: Consider renting a frame tent or several smaller tents to provide ample shade and shelter for those who might look for it as the event unfolds. Tents can also add a festive atmosphere to your BBQ.

Set Up a Comfortable Seating Area

Wooden chairs outdoors.

Comfortable seating is crucial for a relaxed and enjoyable BBQ. Ensure there are enough seats for everyone, and create different seating areas for dining and lounging. In addition to chair and table rentals, encourage your guests to bring picnic blankets with them to create a more casual and cozy vibe.

Party Rentals Tip: Make sure to avoid overcrowding and leave some space between tables, approximately 42 inches, so guests can move around comfortably.

Decorate Your Space

Outdoor BBQ set up with balloon decorations.

Adding decorations can enhance the ambiance of your BBQ and make it feel more special. Think about a theme or color scheme to guide your decoration choices.

Party Rentals Tip: Rent items like tablecloths in specific colors to match your theme. Centerpieces and floral arrangements can also add a touch of elegance to your tables.

Organize the Setup and Cleanup

Young woman sorting garbage after BBQ with party rentals.

Setting up for a BBQ can be time-consuming, so enlist the help of friends or hire professionals to take care of this planning item. After the event, make sure to clean up thoroughly to leave the venue as you found it.

Party Rentals Tip: Many party rental companies offer setup and cleanup services. Renting garbage bins and recycling containers can also make the cleanup process easier and environmentally friendly.

Final Thoughts

Just like any other event, planning the perfect BBQ involves careful preparation and attention to detail. By procuring our party rentals, you can ensure you have all the necessary equipment and create a comfortable, enjoyable environment for your guests. From grill rentals and tent rentals to chair and table rentals, party rentals provide the flexibility and convenience you need to host a successful BBQ with ease.

For all your party rental needs, including BBQ equipment, seating, and tenting, AAA Party Rentals is here to help. Contact us today to start planning the perfect BBQ event!

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